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To ensure a smooth event consultation, it's helpful to gather a few key details upfront. Start by confirming the estimated guest count to determine the appropriate venue size and seating arrangements. Next, ask for preferred dates or a range of possible dates, along with any flexibility they may have. Understanding the event theme or purpose is also essential, as it will guide venue recommendations and help set the right tone for the event. Be sure to clarify if they are interested in hosting at the Springfield Art Association or if they have another venue in mind. Finally, discuss the budget to make sure the options provided align with their expectations. Collecting this information will ensure a more efficient and focused consultation.